General Rules – 2017 Harvest Festival

Complete 2017 General Rules

Downloadable PDF version

  1. The Harvest Festival and Livestock Show is open to all 4-H and FFA members in good standing between the ages of 8 (and in the 3rd grade) as of August 31, 2017 and 19 years of age in Gregg, Harrison, Rusk, Smith and Upshur Counties. They must be enrolled in public or private elementary or secondary schools. The Harvest Festival will comply with all requirements of the Texas Education Code concerning eligibility for participation in extracurricular activities. Failure of a student to comply with this requirement will result in disqualification from participating in any part of the Harvest Festival. SUBSTITUTE EXHIBITORS WILL NOT BE ALLOWED FOR STUDENTS WHO ARE INELIGIBLE DUE TO FAILING GRADES AND ALL ENTRY FEES WILL BE FORFEITED FOR THE INELIGIBLE EXHIBITOR. The Heifer and Prospect Steer Show will be open to all counties.
  2. All livestock exhibits will be under the direction of the show management, but the show will in no case be responsible for any loss or damage that may occur.
  3. All animals, whether entered singularly or in groups, must be the legal property of the exhibitor. There shall be no joint ownership of animals. All animals must be fed and cared for by the exhibitor from time of ownership until date of the show and verified by the County Extension Agent or Agriculture Science Teacher.
  4. Diseased animals are barred entry at all times into the livestock show grounds.
  5. No animal that has previously sold in a Premium Show will be eligible to be shown or sold at the Harvest Festival and Livestock Show.
  6. All applications for entry must be made on official Harvest Festival and Livestock Show entry forms in accordance with instructions on each, giving department, class, class number, age, state or Harvest Festival validation tag number, and all other necessary information.  NOTE: Beginning in 2017, all market animal (market steer, goats, lamb, swine, roaster, broiler, meat pen) exhibitors will be required to complete the “Quality Counts” program online, pass the quiz, and provide their certification number on the entry form.
  7. In all cases, the show management reserves the right to reject, or accept conditionally, an application for entry and does not guarantee space in the exhibition buildings.
  8. The online entry deadline for the 2017 show will be October 1. Late entries will be accepted until October 15th with doubled entry fees.   All entries must be entered online at http://harv.fairwire.com/ and due October 1st including Home Economics.  All group entry forms with signatures, check for group’s entry fees, and printed copy of cart total due from the group’s online entries must be postmarked by October 2, 2017 and mailed to the Gregg Co. Ag Extension Office at 405 E. Marshall Ave., Longview, TX 75601 or hand delivered to the same address before 5 pm October 2, 2017.  All entries must be done as a group by the County 4-H Agent or FFA Advisor ONLY…not individual entries. All entry fees should be paid using one check for the group/chapter’s cart total. The exception will be the Heifer and Prospect Steer Show in which entries will be accepted up until the day of the show.  Any questions or conflicts concerning entries will be heard by: 1) Board President; 2) Show Superintendent; 3) Asst. Show Superintendent; 4) Division Superintendent; 5) Asst. Division Superintendent
  9. TO BE ACCEPTED, APPLICATIONS FOR ENTRY MUST BE ACCOMPANIED BY THE CORRECT ENTRY FEE OR FEES.
  10. Entry fees will not be refunded after having been accepted.
  11. The showing of unethically fitted livestock or livestock of an ineligible age for exhibition in the class entered is prohibited. Unethical fitted animals will be barred from exhibition. Animals that have been given any form of intoxicating beverage, tranquilizer or other drug affecting mood or attitude prior to judging will be disqualified. Any product administered internally or used externally to alter the appearance or conformation of an animal for exhibition is prohibited and will be cause for disqualification. This includes but is not limited to stomach pumping, airing injections and bruising. The use of graphite, powders, dyes, hemp, false tailheads, glued on hair, or hair-like substances, or other similar substances externally and steroids, growth stimulants or artificial filling internally is prohibited. Exhibitors found heating aerosol spray cans will be disqualified from the show.
  12. Showmanship: To participate in the Showmanship Class the animal must be owned by the exhibitor and shown in the regular show prior to Showmanship Class. Showmanship will be divided into three divisions: Junior 8-11 years, Intermediate 12-14 years, and Senior 15 and Up. These Classes will receive trophy buckles in 2017.
  13. Livestock will not be allowed to be moved into the fairgrounds before 10:00 am on Wednesday, Oct. 25 with the exception of rabbits.   
  14. All entries must be in place by 8:00 p.m. on October 25, 2017 with the exception of poultry.
  15. Once animals arrive, they are to stay inside fenced area from 8:00 p.m. Wednesday until released or written permission is granted from the show superintendents and division superintendents.
  16. The release date and time is listed in the Schedule of Events. All swine, lambs, and goats qualifying for the premium sale should be housed in the swine barn after the goat show Friday.  All non-sale animals remaining after the steer show Friday must be removed from the fairgrounds to allow room for cattle at the jackpot show on Saturday.
  17. The judge’s decision shall be final in all classes.
  18. Judging will not be delayed for animals entering the arena late.
  19. All stalls, pens and exhibition places must be cleaned before 7:00 a.m. each day and refuse matter disposed of as directed by livestock show. ALL EXHIBITORS MUST CLEAN THEIR STALL AND PEN AREA, AND REFUSE DEPOSITED AT DESIGNATED AREAS BEFORE BEING RELEASED. FAILURE TO COMPLY WILL CAUSE FORFEITURE OF AWARDS.
  20. Any animal on exhibition may not be removed from the grounds prior to its release time without a special order given by the Show Superintendent.
  21. All exhibitors must be under the supervision of a County Agent or Ag Science Instructor in Gregg, Harrison, Smith, Rusk or Upshur Counties.
  22. All animals exhibited in this show must be owned by a FFA or 4-H Club member in good standing and have been personally fed and cared for by the same, continuously from the required ownership date to the date of the show.
  23. A signature of a CEA/AST shall be required on all entry forms attesting to the eligibility of the entry for the show.
  24. ***** Exhibitors who wish to withdraw their project from the Sale must do so no later than one hour after the Market Steer Show on Friday.
  25. Any exhibitor with an animal or animals in the Harvest Festival Sale has the responsibility of dispersing his animal or animals. The exhibitor must check with the Sale Manager and be released by the same before seller’s obligations are fulfilled. 
    ***Anytime a project is removed from the sale order, the next project will be moved up. 
    *
    **This Excludes Grand and Reserve Champions
  26. Any exhibitor known to contact the buyer the night of the sale or after to “negotiate” ownership of the animal will be disqualified from future Harvest Festival Livestock Shows.
  27. A sale fee of 5% (five percent) will be charged to all animals sold. This includes price of pictures for buyers.
  28. Dogs will not be allowed in the livestock area, barns or exhibit areas.
  29. Harvest Festival Sale checks will be released to advisors on a specified date only after proof of each exhibitor’s thank you note is shown to the board member who is distributing the sale checks.
  30. Failure to comply with any of the above rules and regulations may result in the forfeiture of eligibility for future shows at the discretion of the Superintendent or Board of Directors.
  31. All protests must be in writing and be accompanied by a deposit of $50.00, which will be forfeited if protest is not sustained. Such protest must state plainly the cause of the complaint or appeal, and must be delivered to the Livestock Show Management immediately after occasion for such protest. Protest will be accepted prior to judging. Judging procedures will not be interrupted for protest investigation. Depending on the basis of the protest, a decision may be withheld until complete investigation is done.
  32. NO CAMPERS, TRAILERS OR VEHICLES WILL BE ALLOWED INSIDE THE FENCED AREA. THIS RULE WILL BE ENFORCED!
  33. Exhibitors will be limited to the sale of Two (2) lots in the premium sale, with no more than one (1) lot from any single division, including poultry. Each exhibitor may sell only one pen of either roasters or broilers. Roasters and Broilers fall under the same division – the poultry division.
  34. An exhibitor with two (2) grand champions; or two (2) reserve champions; or one (1) grand champion and one (1) reserve champion; in two different division must withdraw from any further competition in other market divisions. An exhibitor has the right to pull their animal prior to the championship drive disqualifying themselves from the sale of said animal.
  35. All champion and reserve champions must sell.
  36. Any animal deemed to be unruly may be removed from the show grounds and/or show ring at the sole discretion of the superintendents. 
    HEALTH REQUIREMENTS 

    All livestock must meet the health requirements and regulations governing admission of livestock into shows, fairs and exhibitions in Texas.
  37. All Harvest Festival Livestock entries are subject to random selection for drug testing at the discretion of the Livestock Show Superintendent or any Division Superintendent with board approval. The use of animal drugs or other substances in any manner other than in accord with the labeling approved by the FDA is a violation of federal law and Harvest Festival & Livestock Show rules. Exhibitor and exhibitor’s parents/guardians agree that: (a) they are absolutely and completely responsible for the care and custody of their animal(s), (b) the Harvest Festival & Livestock Show shall be entitled to disqualify an exhibitor whose animal tests positive for any drug, even if the exhibitor and the exhibitor’s parents/guardians are innocent of any wrongdoing and did not administer the drug and (c) the drug test results of the testing laboratory are final and binding upon the exhibitor and the exhibitor’s parents/guardians. In the event of a positive test from drugs the Harvest Festival & Livestock Show shall disqualify the exhibitor and withhold all prizes including market sale proceeds.
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